JUNIOR EXECUTIVE ASSISTANT - ONSITE - TAMARAC CORPORATE OFFICE, FLORIDA

Who We Are… 

With over 50 years of experience, and several CITY Furniture and Ashley HomeStore showrooms and distribution centers throughout Florida, CITY Furniture continues to be recognized as a top furniture company in South Florida and nationwide. By joining CITY Furniture, you become part of a family-spirited organization that is focused on you! With planned local growth, plus growth in new markets over the next several years, the CITY Furniture team is excited about the future. Join our fun, family-spirited team to build a long-lasting career at a company that will continue to challenge, develop, and appreciate its Associates. Click Here to watch our Company video!  

Our Vision is to be the ultimate home store. 

Our Purpose is to enrich people’s lives and make the world a better place. 

Our Mission is to provide quality home furnishings, at excellent values, in an exciting and fun environment. 

Our Values: Mutual Trust & Respect | Continuous Improvement | Entrepreneurial Spirit | Customer Focus | Teamwork | Giving Back 

What Benefits You’ll Receive… 

• Competitive, Transparent Compensation 
• Medical, Dental, and Vision 
• Life & Disability Insurance 
• Voluntary Insurance (Accident, Hospital, Critical Care, etc.) 
• 401(k) with Company Match 
• Paid Vacation & Sick Time 
• On-Site Health & Wellness Clinic (Tamarac & Plant City) 
• Employee Resource Groups (ERGs) 
• Flexible Environment 
• 90% Promote from Within 
• Employee Assistance Program (EAP) 
• Associate Purchase Discount Program 
• Paid Parental Leave 
• And so much more…. 

What This Role Is… 

As a Junior Executive Assistant, the primary function of this position is to serve as key support to the Executive Director & Executive Assistant. Junior Executive Assistant will be managing day to day operations, coordinating schedules, and overseeing various specialists and vendors. Your contributions will ensure the success of the Administration department at CITY Furniture. 

Position Title: Junior Executive Assistant 

Reports To:      Executive Assistant to the CEO 

Location:          On-site and locally around South Florida; primarily Tamarac Corporate Offices 

Department/Sub-Department: Administration/ Admin Assistance 

Hourly Pay Range: $24 - $32 (DOE)

What You'll Do... 

As a Junior Executive Assistant, your primary responsibilities will be: 

Working Closely with the Executive Director   

• Required to have good communication, planning and teamwork skills to help the Executive Director with all relevant tasks 
• Weekly planning meetings will be scheduled to ensure both are on the same page for the upcoming week, month & year 
• Keeping Standard Work Procedures updated, ensuring everything is documented on how to maintain and run the house 
• Working closely with the Executive Assistant to the CEO to ensure proper personal & work alignment 

Calendar & Event Planning  

• 12 Month calendar planning focus aligned with CEO Calendar 
• Planning, scheduling & managing events, activities, parties & dinners 

Managing Budget & Expenses   

• Managing financial expenses - ex. budgeting, planning, paying and managing bills, making approved purchases, checking costs to ensure accuracy 
• Working with the Accountant and the CEO's EA to ensure everything is up to standard, prepared for annual taxes, etc. 
• Negotiating and trying to drive cost savings with vendors, event planning, eliminating wasteful subscriptions, finding new better-quality vendors 
• Managing and organizing donations and tax receipts for various Charities 
•  Planning philanthropic giving

Additional duties and responsibilities as a Junior Executive Assistant:

Managing Travel & Transportation  

• Trip preparation & planning - ex. booking hotels, flights, travel, dinner reservations 
• Travel packing, sending clothes and luggage in advance, etc. 
• Managing transportation when needed 
• Creating trip itineraries for travel 

Vendor Management  

• Responsibilities include - hiring, managing, directing, coaching, training, compensating, rewarding, communicating, improving, checking, and inspecting Vendor work 
• Outside Vendors - as needed basis 

Organization & Health  

• Planning & maintaining organization strategies 
• Keeping the fridge, pantry & office stocked with all proper food, drinks, snacks, healthy food, supplies, etc. 
• Adheres to all assigned Standard Work and Role and Responsibilities for your role.

What We're Looking For...  

Competencies and Job Specific Skills 

•  Proactive, energetic, and adaptive
• Thrives in a fast-paced, changing environment
• Eager to learn and grow. 
• Highly organized and detail-oriented
•  Ability to manage multiple tasks independently
• Excellent written and verbal communication skills with a professional and friendly demeanor. 
• Ability to handle confidential information with discretion and integrity. 

What's Required... 

Education & Work Experience: 

• Bachelor's degree in a relevant field, such as business administration, preferred 
• 1-3 years of experience as an Executive Assistant, Administrative Assistant, or Personal Assistant. 
• Relevant work experience in an administrative role 
• Experience in assisting executives, managing schedules, and coordinating meetings 

Work Environment & Schedule: 

• Primarily Monday through Friday, 9AM to 5PM 
• Some nights, weekends, and attending some trips, if interested 
• Full-time, avg. 40-hour work-week (options to work less or more, with adjusted compensation) 
• Mobile work location with home office at Tamarac Showroom 
• Ability to drive personal vehicle to complete tasks (with mileage reimbursement) 
• 25% of Travel 

Physical Requirements: 

• Occasional lifting and moving of products up to 25 pounds 
• Prolonged periods of standing, walking, and computer use 

Technology Requirements: 

• Proficiency in Microsoft Office Programs (i.e. Excel, Word, and Outlook, etc.) 
• Google Suite (i.e. Docs, Sheets, Slides, etc.)  
• Willingness to explore new tech tools. 

Certifications / Licenses: 

• Valid Florida Driver's license required 

CITY Furniture, Inc. is an Equal Opportunity Employer. We recruit, hire, train, and promote individuals in all job titles without regard to age, race, color, sex, religion, sexual orientation, gender identity, national origin, disability, genetic information, or status as a covered veteran or any other status protected by federal, state or local law. At CITY Furniture, Inc. we are committed to a fair and equitable workplace where everyone is a respected and a valued member of the team.